Fleet administration in a large entertainment company

Fleet administration management systems

The challenge:

To implement a system to ensure all journeys were captured and attributed to a driver
To ensure all drivers declared whether journeys were for business or private use
To enable an effective audit system to ensure compliance with corporate policies
To identify drivers to ensure compliance with internal duty of care processes
To eliminate the need for extensive paper-based system

Our solution:

Using the iR3 electronic log book system enabled the client to capture all trips undertaken in their vehicles
Incorporating our Driver ID system, which utilised staff passes, ensured that drivers could be identified and trips attributed to them
The log book facility enabled drivers to identify which journeys were private and business and download a log of all trips so they could declare necessary journeys
Paper-based processes were overtaken by the electronic log book system which highlighted all trips undertaken
The electronic logbook system also allowed drivers to allocate trips as being private or business

The outcome:

The company was able to reduce its manual fleet administration processes which effectively paid for the iR3 telematics system
Audit compliance was achieved without the need for form filling or using a paper based system
Corporate policy adherence could be assessed by using the iR3 system without the need of manual intervention
Driver compliance with corporate policy was improved significantly so enhancing corporate reputation and duty of care compliance